What are Academic Transcripts and How to get it? (2022)

So many types of qualifications,so many names of certificates... It is quite natural to get confused as to what a transcript is and how it differs from a degree or diploma. What is the purpose of each documentand why are these required?Let us understand everything in this article.

  • Where to find or geta Transcriptfrom?
  • When and why a Transcript isrequired?
  • How to use a Transcript?

We will discuss all these aspects including the other common names of transcripts to avoid further confusion.

What is a Transcript?

A transcript is proof of education. It has a detailed record of all the subjects youhave studied with your scores in the form of marks or grades given by the institution of study.

What are Academic Transcripts and How to get it? (1)

What is a Transcript of Records (ToR)?

A Transcript of Record (ToR) is merely another name for Transcript or Academic Transcript. There is no difference between these two or any of the names given below.

(Video) Transcripts (Everything Explained)

Documents known as Transcripts / Common Names of Transcripts

Transcripts are commonly known as mark sheets in India. Given below is a list of documents known as Academic Transcripts or other names of Transcripts:

  • Mark Sheet
  • Mark List
  • Academic Certificates
  • Report Card
  • Diploma Supplement
  • Statement of Learning
  • Record of Achievement
  • Academic Record
  • Cumulative Record File (CRF)
  • Permanent Record
  • Transcript of Records (ToR)

You don't have to possess all of the above. These are just the other names of your academic transcripts and you need to have some proof to certify the qualifications you have completed to prove your candidature.

What is the difference between a Degree, Diploma, and Transcript?

Though all the documents— Transcript, Degree, Diploma, Certificate, and Mark Sheet — are proofs of completing an education qualification, a Transcript is different than a Diploma or a Degree.

Diploma/Degree/Certificate: The final certificate you receive upon completing your educational qualification is called a Degree or a Diploma or a Certificate depending upon the nature of programme pursued.

Transcript of Records (ToR): The mark sheet which covers all the academic records of a student is called a Transcript or ToR. It implies a sheet that contains the list of all the courses/subjects studied, grades received against each column, the awards and achievements of the student, and also the degrees granted to the student for the entire academic programme. There is no limit on the information that could be provided in a transcript.

WhatTranscript covers?

A transcript must cover a complete list or table of yearly modules/subjects and practical work that we have studied and conducted throughout the study period. It consists of our marks or grades or in some cases the subject-wise credit value mentioned in it, considering the grading system followed by an institution.

(Video) Transcripts explained | Official Transcripts Vs Unofficial Transcripts

A transcript must have the following information:

What are Academic Transcripts and How to get it? (2)

It may or may not have the following information:

  • The overall grade received by the student for the entire academic course/year
  • The total number of students in the class (overall strength of the class to compare where a particular student ranks)
  • The average grade of the class to specify where a particular student stands

Note:Atranscript should always be signed with a stamp by the registry of the institution so that it may serve as an official letter-headed paper.

When do students need a Transcript of Records? When to request one?

To attend a college or university abroad, the applicants need to provide the admission committee with a set of documents to support their previous academic qualifications. These documents are called Academic Transcripts or Transcripts of Records. As proof of completing your school, under-graduation, or post-graduation, these documents are mandatory tojustify your suitability for the programme that you aspire to pursue.

When and Why a Transcript is required? How to use it?

Students need to produce the transcripts while making an application to an abroad university to attend the choice of their course. Students should keep their documents handy as soft copies to upload then and there to complete an application. Some abroad universities require their students to send out hard copies of their transcripts through couriers such as DHL services. It isrecommended to read the university requirements thoroughly before sending out your documents.

(Video) Transcripts and Academic Documents

Which transcriptis needed for which course?

As per the general requirements, you need the transcripts of the latest course studies.

  • Those applying for a graduate degree abroadneed the transcripts for their undergraduate education.
  • Those applying for an undergraduate degree abroadneed the transcripts of their Secondary School Education (12th grade) or Pre-University Education (Undergraduate Diploma).

However, in rare cases, the universities may ask for proof of your last two or more qualifications. In any case, the universities always specify what they require. Most graduate schools do not need your school transcripts for Master's or MBA courses.

What to do about the transcript if you are in your final year?

Those still pursuing their latest qualification or waiting for results may not have access to their current transcript. They will get it upon the completion of their respective courses after the annual exam results are declared by the board of conduct. Applicants planning to apply for higher studies while pursuing their last year of education would need some other proof of their academics. They should submit an interim/provisional transcript that can be applied from the institution of study with a detailed chart of scores or grades received so far.

For instance, if you are pursuing your final year of a bachelor's and you intend to join a master’s degree abroad, you should be able to provide the university with your second-year transcript (mark sheet) to establish your current status. Similarly, if you are pursuing your twelfth grade and you aspire to pursue a bachelor's abroad, you should have your tenth or, in some cases, eleventh grade’s mark sheet handy for the application.

Whatdocuments are required to support a transcript for applyingabroad?

The academic transcript covers the final scores of all your subjects. To show your backlog history, you need your institution to provide you with abacklog certificate. Some universities needthis certificate as proofof whether or not you have had any backlogs. In some countries, backlogs have a huge impact on the chances of your admission. You may read about this in detail at -Do backlogs matter.

Transcript (ToR) FAQs

Q. How do I get my transcript? OR Where to procure a transcript from?

Transcripts are generated by the education board of conduct, which can be received from the academic institute where you have pursued your education. These may either be procured by visiting the institution physically or by contacting the authorities and requesting them to send them via post.

The official transcript is always received in a sealed envelope stamped and signed by the issuing authority and the student can get multiple copies of the same.

Q. What to do if I misplace my transcript?

For the first time, a transcript is issued by either an academic institution or board of its affiliation. In some cases, these are difficult to re-issue and hence should be kept carefully. For those who have lost their transcripts, directly contacting the board of education will help. Students need to connect with the authorities explain to them the loss of their transcript and ask for a duplicate transcript.

Q. What to do if my transcript is not in the English language?

Some institutes do not provide transcripts in English but in their native language. In such cases, students need to get their transcripts developed in English. An important point to remember here is that you need to provide both, the original and the translated version, as proof while applying for admission. Both the original and translated copies would need to be signed and stamped by the educational institute and the official translator respectively.

The experience of studying abroad differs from studying in India and hence it is quite certain that the application process of studying abroad is also different than that of studying in India. It is always better to take external help from industry professionalsto make an effective application that would help your dream come true.

(Video) University Transcripts: Make SURE They Are Like THIS. VERY IMPORTANT. ESL TEFL English teaching

Related reads:

  • Which exam to give for which course to study abroad?
  • 5 Best countries to study MS abroad
  • 5 Best countries to study MBA abroad
(Video) Transcript and Marksheet | What is transcript ? | How to get transcript | Use of transcript

FAQs

What is the meaning of academic transcript? ›

Transcript of records are official documents that provide proof of education including students personal details, institutions details and course details. Often students confuse what is academic transcript with marksheet and other certificates.

What is the difference between academic record and transcript? ›

An Academic Transcript can also be known as an Academic Record. There is no difference between these two terms; they are the same document.

Is transcript the same as certificate? ›

About your certificate and transcripts

A degree certificate is the official award document, confirming your degree. A transcript lists the titles, grades and credit values of the modules you studied and successfully completed in each academic year.

What is an academic transcript UK? ›

A transcript is an official summary of your academic performance and progress to date. It will only include final marks confirmed by the appropriate Examination Board. A transcript may be required by prospective employers or educational institutions to which you are applying.

How many days does it take to get transcripts? ›

It depends how far your school is from your prospective institution and how they are able to receive it. If the school accepts electronic transcripts, it may take 24 to 48 hours. If a hard copy is required, it can take a few days to be received. If the schools are on each coast, it could take over a week.

How do I get my degree transcript UK? ›

You will need to request an interim transcript from the Academic Registry or Student Records office at your institution. The interim transcript should list the modules you are enrolled on and the grades you have achieved so far.

How do I request tor from school? ›

Write a letter request addressed to the College Dean. Get a copy of School Clearance @ Registrar's Office(Window 6). Submit the complied school clearance together with the approved letter request, 2 pieces of 2×2 picture (white background w/ collar & sleeve) & school ID @Window 6 in order to fill up the request form.

Is academic transcript important? ›

Your Transcript is a formal record of your academic history. It lists all the courses that you attempted at University and your grade in each course. It is a most important document. You will use your Transcript when you apply for employment positions and further study.

How do you send official transcripts to universities? ›

Common Application or Coalition Application

International students can use the online application portal of the university to upload their transcripts. As a part of the international student application, you will be provided with the option to submit your transcripts online.

Do transcripts expire? ›

How Long Do Colleges Keep Transcripts? College transcripts do not expire and schools are obligated to maintain transcripts for all students who have enrolled in and attended their institution — regardless of whether or not that student graduated.

Is academic Statement same as academic transcript? ›

An academic transcript is an official record of your full academic history. It cannot be alterest or amended unles an error has occured. Your Statement of Results is an unofficial transcript. It states a student's subjects and grades achieved along with the degree granted.

Do UK universities have transcripts? ›

In the UK, transcripts are more commonly seen when you graduate university. They are documents produced by an institution as a record of your academic performance. If you changed schools within the four years before graduating, you should ask your previous school to produce a similar document.

Does transcript include degree? ›

It implies a sheet that contains the list of all the courses/subjects studied, grades received against each column, the awards and achievements of the student, and also the degrees granted to the student for the entire academic programme. There is no limit on the information that could be provided in a transcript.

How many copies of transcripts are required? ›

Ans. Some universities ask for 2 copies of your transcript, while others may ask for less or more. So if you applying for 10 universities, keep 15-16 copies of your transcripts handy. Ques.

How do I make a transcript? ›

Now that you've laid a strong foundation, you're ready to start creating your interview transcript.
  1. Step 1: Listen to the whole recording before you transcribe. ...
  2. Step 2: Transcribe a first rough draft. ...
  3. Step 3: Revisit the transcript and edit. ...
  4. Step 4: Format it to your needs.

What information does a transcript contain? ›

It includes your enrollment history, grades that you got, credits earned and attempted and average of grade-point. The classes would be arranged in chronological format by the enrollment semester or the quarter. The grade-point average may be given individually for each quarter, but total cumulative average is given.

What does a transcript contain? ›

A transcript is an official document that shows the courses you have taken, the grades earned, and a cumulative grade point average (GPA). A transcript is not a diploma. Most colleges require that you submit a transcript, not a diploma, as part of the college admissions process.

Why do transcripts cost? ›

A paid person has to assemble it and either electronically transmit it or copy and mail it to the recipient. The cost of copier, computers, and other equipment necessary to retrieve and transmit the transcript is a part of the cost. Postage costs money.

Can universities check your past academic record? ›

Colleges can see which schools transferees previously attended upon the receipt of the academic transcript and/or financial aid transcript. The Common App for Transfer or a proprietary application also asks about previous schools. However, it usually does not have a bearing on the admissions decisions.

How do I write a letter of request for school transcripts? ›

Tips for writing a transcript request letter
  1. Highlight that you were a student in the institution.
  2. Mention the course taken, the years attended, and date of graduation.
  3. Justify the reason for requesting the transcript.
  4. Mention the company or institution requesting for the transcript.
  5. Describe the urgency of the transcript.
18 Mar 2020

What is a qualification transcript? ›

It should list all the modules or subjects you studied in each year, the marks or grades you achieved for each module and the credit value and level of each module.

Do employers want transcripts? ›

Some companies require college transcripts, and the hiring manager will likely check your GPA in this case as well. Instead of making a decision based on your GPA, many hiring managers place importance on your experience, skills and general education.

What is a transcript for a job application? ›

A transcript will list all courses and grades received, majors, concentrations, any honors, and any degrees earned by a student. Most students can access an unofficial transcript on their school's online portal, but most employers require a more official document.

Where can I get my Tor? ›

Kindly visit PUP Website, (www.pup.edu.ph) then click Online Document Request System (ODRS) under Students' category. Select your Registrar. Create an account then request TOR, pay and submit the requirements.

How can I get my high school transcript online for free? ›

First, check the school's website to see if they have information about obtaining your transcript. Transcript information is often found on alumni or student services pages, and it can provide information on how to request your transcript online or who to contact to get your transcript.

What is Tor requirement? ›

Submission of valid Transcript of Records (TOR) is essential during admissions.

Why is transcript required? ›

The academic transcripts are required by the admissions committee of a university as proof of education. It also helps them understand the applicant's academic performance. This is a mandatory document without which a student cannot apply for admission to foreign universities.

Why do recruiters ask for transcript? ›

Employers who request transcripts usually are interested in the following: Degree verification. They want to eliminate candidates who blatantly lie about their qualifications. Completion of a degree indicates a willingness to persevere and complete a goal.

Do jobs ask for academic transcript? ›

The academic transcript, which is a record of all grades, awards and even incidents of academic misconduct, such as plagiarism, is the important document. Often employers request copies of academic transcripts from job applicants.

How do international students send transcripts? ›

To be official, the transcript must be the original or an attested photocopy with a fresh school stamp or seal and the institution's authorizing signature. Transcript(s) must be in a sealed envelope from the school.

Can I submit official transcript by myself? ›

An official transcript bears the original signature of the registrar and/or the original seal of the issuing institution. Transcripts and/or English translations may be mailed directly from a Registrar's office to the Office of Graduate Admissions or you can choose to send the transcripts yourself.

How long does it take to send transcripts electronically? ›

th manual procurement of your official transcripts, that average is about 15-20 Working days that differs from university to university.

Can you print an e transcript? ›

An eTranscript is considered official in PDF format only. If printed, the words COPY OF OFFICIAL TRANSCRIPT will appear to indicate that the paper copy is not an official institutional document.

Can PDF transcripts be printed? ›

To print your transcript, you need to first download it from the online editor as a Word or PDF file, then print the downloaded file from within Word or your PDF reader.

How long do grades stay on transcripts? ›

In most colleges, it's something like 10-12 years.

What are transcripts of results? ›

A transcript is a formal statement of your examination results. All undergraduate students will receive Electronic Transcripts at the end of each formal stage of study.

What is a full academic record? ›

An Academic record (or transcript) details all subjects studied and results, per academic year and or semester. If you have graduated, the academic record will also include the date your qualification was conferred.

What is record transcript? ›

The Transcript of Records (ToR) shows the list of courses taken, the exams or tests you passed, and the credits you earned. In the Transcript of Records, you can find the title of the courses, course duration, grade, and the credit points you have gained by passing the exam.

Is transcript necessary for UK? ›

If you have taken any university exams you need to send a transcript for these, and if you have not taken UK qualifications before university, you will also need to send a High School Transcript.

Do UK universities verify transcripts? ›

When applying to a UK university, particularly for distance learning, most applications ask for original versions of your academic documents. We can provide certified copies, which will be accepted by any UK university. We provide two services – certification and verification.

What are GCSE transcripts? ›

Your transcripts would be your gcse and a level results sheets you were given to let you know what grades you got in each module. It's not something that you can create, it's an official document.

What is a certified academic transcript? ›

An Official Academic Transcript is a document produced and certified by the University that provides a complete list of all the studies you have completed with them.

What is meant by official transcripts? ›

Educational transcripts are considered official only when it has the official signature, stamp or seal of the school, college or university issuing it. Therefore, you can get an academic transcript from the institution where you have completed your studies.

What is difference between transcript and provisional certificate? ›

This is used because the degree is not received yet. On the other hand, transcript certificate is like a marks certificate. Only the provisional certificate has to be submitted if asked for, nothing in place of that. Hope this helps.

What kind of paper is used for transcripts? ›

Security Paper for Transcripts

Most transcripts or academic records are printed on security paper. This is a special type of paper that features many security features. These include: The words "VOID" or "COPY" appear when the document is copied or scanned.

Do you send your transcripts before or after applying? ›

Do not send transcripts at the time of application. After you submit your application, be prepared to send these copies to the admissions office at each campus to which you have applied, only upon their request. Official transcripts will be required at the campus you elect to attend.

What happens if I don't submit all my transcripts? ›

If the admissions committee is doing their job, they will discover that you are missing transcripts. Your past academic history at every institution is reviewed during the decision process to accept or deny you. If you neglect to submit all transcripts, you better have a reason that they will accept.

How can I get my high school transcript online for free? ›

First, check the school's website to see if they have information about obtaining your transcript. Transcript information is often found on alumni or student services pages, and it can provide information on how to request your transcript online or who to contact to get your transcript.

How do I request ToR from school? ›

Write a letter request addressed to the College Dean. Get a copy of School Clearance @ Registrar's Office(Window 6). Submit the complied school clearance together with the approved letter request, 2 pieces of 2×2 picture (white background w/ collar & sleeve) & school ID @Window 6 in order to fill up the request form.

Is academic transcript important? ›

Your Transcript is a formal record of your academic history. It lists all the courses that you attempted at University and your grade in each course. It is a most important document. You will use your Transcript when you apply for employment positions and further study.

What is a transcript of GCSE results? ›

A transcript is an official record of the exams you've taken at school and the grades or scores you got in each subject.

How do you send official transcripts to universities? ›

Common Application or Coalition Application

International students can use the online application portal of the university to upload their transcripts. As a part of the international student application, you will be provided with the option to submit your transcripts online.

How do I send official transcripts? ›

Official transcript should be submitted by your counselor. If the counselor submits online, the transcript should be attached to your school forms. Otherwise, transcripts should be sent directly to the schools to which you are applying. Please contact each admissions office for the exact address or procedure.

How can I get my high school transcript? ›

To obtain a transcript from a California public school, you will need to contact the school directly. If the school is closed, we suggest contacting the local school district or the County Office of Education for assistance. Contact information for these entities may be obtained from the California School Directory.

Why do transcripts cost? ›

A paid person has to assemble it and either electronically transmit it or copy and mail it to the recipient. The cost of copier, computers, and other equipment necessary to retrieve and transmit the transcript is a part of the cost. Postage costs money.

Do transcripts expire? ›

How Long Do Colleges Keep Transcripts? College transcripts do not expire and schools are obligated to maintain transcripts for all students who have enrolled in and attended their institution — regardless of whether or not that student graduated.

Where can I get my Tor? ›

Kindly visit PUP Website, (www.pup.edu.ph) then click Online Document Request System (ODRS) under Students' category. Select your Registrar. Create an account then request TOR, pay and submit the requirements.

What should a transcript include? ›

It includes your enrollment history, grades that you got, credits earned and attempted and average of grade-point. The classes would be arranged in chronological format by the enrollment semester or the quarter. The grade-point average may be given individually for each quarter, but total cumulative average is given.

Do employers care about UNI transcripts? ›

Some companies require college transcripts, and the hiring manager will likely check your GPA in this case as well. Instead of making a decision based on your GPA, many hiring managers place importance on your experience, skills and general education.

Do employers look at your academic transcript? ›

The academic transcript, which is a record of all grades, awards and even incidents of academic misconduct, such as plagiarism, is the important document. Often employers request copies of academic transcripts from job applicants.

How do I get GCSE transcripts? ›

Contact an exam board to get a replacement exam certificate or certified statement of results. You cannot get a replacement certificate for an O level, CSE, GCSE or A level - your exam board will send you a 'certified statement of results' instead.

Do British schools provide transcripts? ›

In the UK, transcripts are more commonly seen when you graduate university. They are documents produced by an institution as a record of your academic performance. If you changed schools within the four years before graduating, you should ask your previous school to produce a similar document.

How can I find out my GCSE results from years ago? ›

contact your school where you took the exams, tell them the year you left school, and what subjects you took. They will be able to check which awarding bodies were used.

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